Minutes of Regular Meeting No. 367 – “Evaluate to Motivate”

 “All our dreams can come true, if we have the courage to pursue them Walt Disney

Meeting Date:       22nd November 2020        Venue:   Virtual Zoom Meeting

Meeting No:          367                                                    Meeting Time:  7.30 P.m.

Presiding Officer: TM Namrata Pandey                              

 Minutes Prepared by: TM Nancy Roji

President TM Namrata   +97150-5623869

         VP PR     TM Pratibha   +97150-8426354

Theme of the Day “Evaluate to Motivate”
TMOD:                 TM Muhammad Asif
Total Number of IUTM Participants 15
Number of Guests 2
Guests:    Mr. Mukesh Mr. Joseph Francis

Meeting Responsibilities

Timer TM Nancy

Committee Report: “Evaluate to Motivate” refers the importance of speech evaluations and how to present them. Evaluation is a much more useful tool for leadership development when it is an integrated, ongoing part of leadership development from the beginning.  TME Mohammed Asif, steered the meeting number 367 in an informative way.  The Meeting embarked on dynamically by TM Nancy on behalf of SAA TM Preetha Narayanan and declared as opened by President TM Namrata Pandey at 7.35P.m. She addressed the members by signalizing that, how an evaluation speech plays an important role in Toastmasters journey. They are great when you get a proper feedback from an evaluator that make lot of differences in our speech. She has made some announcement in the meeting on upcoming programs and activities. She congratulated TM Deepti for achieving Level 1 of her projects.

EDUCATION SESSION & PRACTICE 1: An Education session was conducted by the very experienced senior toastmasterTM Abidul Islam.  The focus of the education session was on’ How to give evaluations effectively’.  Two mock speeches performed, followed by Evaluation practice session and Panel discussion.

Mock speeches were delivered by TM Rashesh Shah andTM Deepthi Tak in two slots. Both speakersastonished the members and evaluators with their profound words.

TM Rashesh Shah gave his L2P1 project in the first Evaluation Session on the topic ‘Leadership Styles’. He has taken the members to a learning platform wherein he pointed out: Why Leadership styles are varied in different individuals? He explained the leadership styles by giving examples from his own personal life.  His speech was evaluated by TM Elroi, TM Shruthi and TM Yashashree.

TM Deepti gave her L2P1 project on the topic “Communication Style”. Communication style can be improved with teamwork that takes you to our destination. We’ll have to identify our communication style for the right destination. Use the right communication style with the right people, at the right time, to get the right results. Her speech was evaluated by TM Pratibha, TM Elroi and TM Yashashree.

Panelist’s session– Every great event planner knows that the key to a successful event is an engaging environment. Panel discussions foster collaboration, new perspectives, and professional growth for any initiative. Members shared their opinion on evaluation speeches in the meeting after the Evaluation Sessions. Some important points and suggestions embossed by the panelist members were: Do not repeat the speakers’ words during an evaluation speech. Time management is an important factor. Speaker should give a substantiate evaluation with a good opening, share positive and negative comments and provide recommendations to the speaker. Do not keep crowded content in an evaluation. It has been a different informative meeting. Meeting adjourned at 9.50 P.m.

No of attendees: 17

Next Meeting:     06.11.2020

     TM Namrata Pandey                               22nd November 2020

______________________                       _________________________

President                                                       Date

TM Nancy Roji                                         22nd November 2020

_________________________                _________________________ Secretary